Book a 15-minute demo

VisualFlow Front Desk for med spas

Student-led


For med spas with 1 to 3 locations. When your team is with a client, our AI answers in your spa's name and books the consultation.

Show the site for
Med spasTrades
Book a 15-minute demo

Scroll to explore

For med spas

Your team is with a client and the call goes to voicemail. The caller doesn't leave a message: they book with the next spa.

Are you a plumber?

We work with HVAC, plumbing and electrical companies too. Same front desk, built around service calls and job cards.

See the trades version

Example call

A caller asks about lip filler

The front desk answers from your spa's own price list, offers real openings, and books a consultation. If you prefer, it texts the caller your booking link for that treatment instead.

Our AI never asks callers for medical history or health information.

Willow Aesthetics

Missed call, forwarded · Thu · 1:18 PM

AI front deskThanks for calling Willow Aesthetics. How can I help?
CallerHi, how much is lip filler? And do you have anything this week?
AI front deskLip filler starts at $650 per syringe on our price list. It starts with a consultation with our injector. I have Friday at 4:30 PM or Saturday at 11 AM.
CallerSaturday at 11 works.
AI front deskGreat. Can I have your name and the best number to reach you?
CallerMaya Torres, 512-555-0173.
AI front deskThanks, Maya. You're booked for a lip filler consultation on Saturday at 11 AM. You'll get a confirmation by text.
VisualFlow Front Desk1:20 PM

Job card

Not urgent

Lip filler consultation

Caller
Maya Torres
Phone
(512) 555-0173
Treatment
Lip filler
Asked about
Price and availability
Client
New

Booked: Saturday, 11:00 AM

RecordingTranscriptCall at 1:18 PM · 1 min 52 s

Example. Names, numbers and businesses are made up.

How it works

Three steps. Your number stays the same.

  1. 01

    Keep your number

    You turn on call forwarding for missed and after-hours calls (forward when busy, no answer or unreachable). If you pick up, nothing changes. If you miss it, our AI picks up in your business name.

  2. 02

    It books the job

    The AI answers questions about your services, takes the caller's details and books them into your calendar. For med spas, it books the consultation or texts the caller your booking link for the right treatment.

  3. 03

    You get a job card

    Right after the call you get the caller's name, number, address, what they need and how urgent it is. Every call is recorded and transcribed.

Books intoGoogle CalendarJobberHousecall Pro

Services

Less admin. More time for the actual job.

The front desk answers the phone. We also handle the booking and the busywork around it, so you and your team stay on the work that pays.

Online booking

Use our booking system, or keep yours.

No booking system yet? We give you a booking page and a calendar you manage from your phone. Already have one? We connect to it, so calls and online bookings land in the same place.

  • Booking page with your services and prices
  • Admin calendar for you and your team
  • Reminders that cut no-shows

Already using one? We integrate with

Google CalendarJobberHousecall ProYour current system
WWillow AestheticsBook online
Lip filler consultation30 min · Free

Thu

13

Fri

14

Sat

15

Mon

17

Tue

18

9:30 AM10:15 AM11:00 AM1:30 PM3:00 PM4:30 PM
Confirm Saturday, 11:00 AM

Synced to your calendar

AI agents

Agents that take the admin off your plate.

Follow-ups, reminders, schedule changes, review requests, paperwork. An agent does the task and tells you what it did. Anything that needs your OK waits for you.

  • Follows up on estimates and missed bookings
  • Moves appointments and tells the client
  • Drafts invoices and paperwork for your approval
Agent activityToday
  • Followed up on 3 open estimates
  • Moved Friday 2 PM to Monday 10 AM and told the client
  • Asked Maya T. for a Google review
  • Reminded 6 clients their touch-up is due
  • Invoice #1042 draftedNeeds your OK

Custom implementation

We connect AI to the tools you already use and set it up around how your business actually runs.

One-off projects

One thing built, no subscription. A website, an automation, a booking flow. Fixed price, agreed up front.

Tell us what eats your time

Example. Names, numbers and businesses are made up.

Who we are

Student-led

A young, student-led team that picks up the phone.

We're students building the front desk we wish every local business had. You talk to us directly, from the demo to setup to the day you need a change.

Pricing

Simple monthly pricing

No setup fee. Month to month. Cancel anytime.

Front Desk

Answers the calls you miss and books the job.

$197/month

Book a 15-minute demo
  • AI answers missed and after-hours calls, 24/7, on your current number
  • Books into your calendar. Med spas: books the consultation or texts your booking link
  • Job card sent to you after every call
  • Missed-call text back
  • Call recordings and transcripts
  • 500 minutes included

Front Desk + Website

The front desk, plus a new website with online booking.

$397/month

Book a 15-minute demo
  • Everything in Front Desk
  • A new website with online booking, built for you
  • You edit it by chatting with AI ("change my hours", "add a fall promo")
See all plans and add-ons →

Our guarantee

If it doesn't book, you don't pay for month two.

5 booked consultations in your first 30 days, or your second month is free.

A booked job (or consultation) is an appointment our AI booked that the customer did not cancel. Call forwarding must stay on during the 30 days.

Read the full terms

FAQ

Questions owners ask

Do I have to change my phone number?

No. You keep your number. You turn on forwarding for the calls you miss, and we give you the exact steps for your carrier.

What happens if I answer the call myself?

Nothing changes. The AI only picks up the calls you miss and the calls after hours.

What does it sound like?

A natural voice that answers in your business name. You can listen to every call.

What if a caller asks something it does not know?

It takes a message and sends it to you right away.

What about emergencies?

Urgent calls are flagged and sent to you immediately. On Operator, they go straight to your on-call tech.

Does it work with my software?

Yes, with Google Calendar, Jobber and Housecall Pro. If you use nothing, we give you a calendar.

How many calls does 500 minutes cover?

Most missed calls are short, so roughly 150 to 250 calls a month. Extra minutes are $0.25.

Is there a contract or setup fee?

No setup fee, month to month, cancel anytime.

How fast can I start?

A few days after the demo: you connect your calendar, turn on forwarding, and it starts answering.

Next step

See it answer for your business

A 15-minute Google Meet with William, our founder. He shows you a version of the front desk built for your business, answering the kind of calls you get.

Book a 15-minute demo